Title/Position: Administration and Accounting Assistant

Type:

Full Time

Description

Summary of Job Responsibilities:

 The role of this position is to provide administrative and financial support to the organization in its entirety including all programs and staff under the direction of the Office Manager.

Support the Office Manager/CFO with the day to day operational functions, administrative and financial duties as needed, namely:

  • Responsible for the accounts payable function, posting invoices, following up with vendors, ensuring invoices are paid on time etc.;
  • Distributing the Mileage Form monthly with the current mileage rate;
  • Receiving payments and completing bank deposits, three times a week;
  • Obtaining and posting receipts for the Visa;
  • Maintaining post-dated cheque spreadsheets;
  • Following and helping to administer the organizations guidelines and policies;
  • Assisting with monthly/quarterly reconciliations and reports, including the intercompany reconciliations and reconciling the Best Start and CHANCES bank accounts;
  • Assisting with the preparation of the yearly audit;
  • Ensuring computer and other office equipment such as photocopier and telephone system are kept in good working order;
  • Researching special topics to inform guidelines, policies and process;
  • Gathering, organizing and submitting grant support documents;
  • Contribute to a healthy work environment by utilizing a positive, strength based team approach that respects and supports the organizational culture;
  • All other duties as required.

 

 Administrative Responsibilities

Carrying out daily administrative tasks within CHANCES:

  • Reception duties;
  • Answering and directing phone calls and managing central phone system as required;
  • Provide administrative support to all programs;
  • Receiving and distributing mail and processing outgoing mail, including thank you cards and tax receipts;
  • Assisting with maintaining a central filing system;
  • Arranging and tracking transportation for those using the Family Resource Centre and its programs and processing the bill as well as following up with any discrepancies;
  • Support for board meetings and staff training;
  • Assisting with the distribution of brochures;
  • Printing employee orientation packages;
  • Taking Strong Start registrations and forwarding to the appropriate supervisor;
  • Maintaining and up to date donor contact listing and assisting with donor relations;

Organizing and working during special events

How to apply

Please forward your application to melodyvanomme@chancesfamily.ca

Job Expires

June 25, 2018

Title/Position: Casual Support Staff

Type:

Part time

Description

The Casual Support staff will work with the Early Childhood and Youth Educators to provide quality programs for children, parents/caregivers who are participants of CHANCES Family Centre.  The Casual Support Staff plays a very significant role in the day to day functioning of CHANCES Family Centre.  They develop positive relationships with the children and their families and participate as members of the Early Childhood and Early Learning Teams as well as the broader staffing unit of CHANCES Family Centre.

How to apply

Please email your resume to Nicolle Hogan  – nicollehogan@chancesfamily.ca or send it to CHANCES Main office.

Job Expires

Title/Position: Receptionist (Including Medical Reception)

Type:

Full Time

Description

Summary of Job Responsibilities: 

The role of this position is to provide main reception services and administrative support at CHANCES Head Office and CHANCES Family Health Clinic.

Administrative Responsibilities:

 The CHANCES Receptionist is considered a member of the overall Administrative Team of CHANCES.  Duties include:

  • First contact for telephone and walk-in clients;
  • Answer and direct phone calls and manage central phone system;
  • Provide administrative support to all programs;
  • Provide support for Board meetings and staff training re organization of refreshments being provided;
  • Assist in ordering supplies and materials for all programs for the organization;
  • Assist with the organization of and provide support during special events;
  • Assist with maintenance of central filing system;
  • Post payments received on parent accounts (daily);
  • Post invoices based on availability;
  • All other duties as required.

 

Medical Receptionist Responsibilities: 

  • Prepare, maintain and organize health clinic client information while maintaining strict confidentiality;
  • Provide clerical support to Nurse Practitioner;
  • Gather, assemble and maintain required forms, reports and information on client  charts, including transcribing appropriate information into electronic medical records;
  • File and retrieve documents; photocopy, fax, and e-mail information as required;
  • Maintain and organize general and client filing systems;
  • Answer and screen telephone calls with speed, accuracy, efficiency, courtesy and professionalism, using judgement in making appropriate referrals in consultation with the Nurse Practitioner;
  • Provide information and explain policies, procedures or regulations in response to inquiries using knowledge of the organization and its functions;
  • Use various computer software applications including word processing and spreadsheets and electronic medical record systems;
  • Maintain, revise, and update databases;
  • Acquire estimates and order or purchase supplies and equipment for health clinic;
  • Assist with daily functioning of the clinic including specimen transport when required and occasional laundry tasks;
  • Arrange for maintenance of equipment and upkeep of the practice as required;
  • Maintain and update program statistics;
  • Assist with data collection for Health Clinic research;
  • Perform initial measurements on health clinic clients (ie: height, weight, blood pressure) and provide directions regarding urine collections.

 

 

 

 

How to apply

CHANCES Inc

co Melody vanOmme

77 Upper Prince Street

Charlottetown, PE C1A 4S6

E melodyvanomme@chancesfamily.ca

F (902) 892-8744

Applications will be accepted until Monday, June 25, 2018 by 5:00 pm

Please note: Only candidates selected for an interview will be contacted.

Job Expires

June 25, 2018